So we’ve discussed WHAT listening humbly IS and HOW to do it in posts earlier this week.

Now, let’s talk about times WHEN it is needed.

Well, the short answer is: ALL the time. When is it NOT helpful?

AND, here are a few key times:

1. When you have to influence a colleague or key constituent. To do so, you need to focus on the whats and hows:

a. Content: Make sure you understand their point of view.

b. Relationship: Make sure they feel heard, that you “get it.”

2. When you need to have your constituents understand your vision or buy into your plan of action:

a. You need to make sure you understand their concerns, paradigm, viewpoints so you can best tailor your messages in language and currency that matters to them most and they can best understand.

3. When you find yourself having a strong emotional reaction. This can result in your shutting out new information or alienating others and damaging important relationships:

a. This is what, in neuroscience terms, is referred to as, your amygdala has just been hijacked. As Dr. Relly Nadler states, “The “amygdala hijack” is a term coined in Daniel Goleman’s Emotional Intelligence, his first book on the subject. The amygdala is the emotional part of the brain, which regulates the fight or flight response. When threatened, it can respond irrationally. A rush of stress hormones floods the body before the prefrontal lobes (regulating executive function) can mediate this reaction.”

b. The key point here is: we all have our triggers and our moments. You want to make sure you are proactive about identifying them earlier, more often and managing them more closely. Committing to practicing humble listening is one way that you can prevent hijacking. When you feel the temperature start to rise, take a deep, full-chested breath and ask a clarifying question to seek more information.

Stay tuned for more on the Amygdala Hijacking in next post…

Copyright 2012 Sage Leadership Strategies, LLC All rights Reserved.

Building on yesterday’s post, here is an Operator’s Manual on HOW to listen humbly:

1. Check your ego at the door. It’s more important that your colleague thinks what a great listener you are, then how smart you are.

2. Get curious. Wonder. Inquire.

3. Seek to understand – from THEIR point of view.

4. Stop. Be quiet. Allow them to respond. Sit on your hands if you need to!

5. Paraphrase/summarize what your colleague is saying in your own words. This will force you to stay with them.

6. Listen at deeper layers of meaning and inference. The deeper your go with adding what you are inferring and what meaning you attach to what they are saying, the more fruitful the information.

7. Seek confirmation. Make sure you have accurately captured what they are saying– that you’ve got it right. Ask: “Is this accurate?” “Is this what you mean?” They will confirm or correct you.

8. Do NOT move on until you get the “yes”. There can be no “no,” objection or advocacy on your part until you get the “yes”. This means that you have actually listened AND understood them.

9. Once, you’ve got it – THEN go to action, telling – or whatever is appropriate.

This dynamic of alternating between advocating, inquiring, reflecting – should be fluid and organic, as a conversation is. If you are trying some new skills for the first time, it might feel a little stilted at first. With practice, over time, it will be more smooth.

As you do your daily listening workout, make sure you have a trusted advisor to give you in-the-moment feedback on how WELL you are PRACTICING listening – and humbly. One cannot be an accurate gauge on their own humility. I call this person a “street coach” – someone who is there with you in the trenches on a daily basis.

Copyright 2012 Sage Leadership Strategies, LLC All rights Reserved.

I agree with GE’s Jeff Immelt that Humble Listening is a key competency for leading today.

In an HBR article, Ram Charan points out that listening is a discipline. This implies it requires a level of rigor and sustained practice over time: keeping the intent to practice at the forefront of your mind, doing it, and proactively seeking feedback and incorporating the feedback for refined practice.

I’d like to focus on: what does it mean to listen humbly and how do you do it?

Be honest, don’t you often find yourself listening to someone with a biased view – looking for the “in,” so you can figure out how you need to tailor what you say – to persuade, inform or get yourself heard? This is really advocating in disguise. Advocating is telling, not listening. We rarely listen or listen actively with a truly curious, open mind, putting our needs/views aside.

Merriam Webster’s defines listening as “To give ear to…To hear something with thoughtful attention. To be alert to…” If we give someone our ear, it means that THEY are filling us with information that we need to process. If we are alert and paying attention, we are not assuming what they are going to say but are with them in the moment.

Think about it energetically as to how much you are taking in or pushing out information. Telling is pushing out. Asking and reflecting are taking in. A 30/70 ratio probably is more suitable for the humble listener. Afterall, we do have ONE mouth and TWO ears.

What does it mean to be humble? To listen without arrogance, believing that you don’t have all the answers. To listen without aggression. The notion of taking in implies a receiving, more passive state.

If you haven’t emptied yourself, then you can’t take in. Active listening is taking in, pausing, reflecting and digesting the information. Then you verify for correct receiving, that you have heard the speaker accurately.

Stay tuned for tomorrow’s post –  Humble Listening #2 – Operator’s Manual on HOW to Listen Humbly.

Copyright 2012 Sage Leadership Strategies, LLC All rights Reserved.